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Receptionist – Calgary, AB

by Executive Solutions  |  18.12.19 | 16:32

Our client is seeking a professional Receptionist/Administrative Assistant for their downtown corporate office. This role provides administrative support to the staff in the Calgary office, and acts as the receptionist as well as office coordinator.

COMPETENCIES

  • Interpersonal savvy
  • Customer Service excellence
  • Exceptional Organizational skills
  • Adaptability and Dependability
  • Attention to detail
  • Communication (both written and verbal)
  • Planning and organizing
  • Team player
  • Ability to prioritize, resourceful and initiative

KEY FUNCTIONS

  • Greets visitors in a helpful, professional and pleasant manner.
  • Coordinates, schedules and organizes meetings as well as booking and setting up boardroom.
  • Coordinates incoming and outgoing mail, shipping and receiving.
  • Maintains regular office supply and promotional material inventory; purchasing and restocking.
  • Orders stationery and staff business cards, when required.
  • Regular kitchen supply inventory; purchasing and restocking.
  • Coordinates maintenance of office equipment and electronics.
  • Provides calendar management for employees within the Calgary office, if requested.
  • Types and/or formats correspondence, briefings, and presentations, including Senior Management Team Reports and Board Submissions.
  • Supports the preparation of regional and corporate reports, including assisting with the Corporate plan and assembly of annual budget binders.
  • Serves as administrative liaison in the Calgary office.
  • Assists with various corporate communications and public relations functions.
  • Verifies overhead expenses, prepare payment vouchers, balance overhead costs at month end and investigate queries on outstanding invoices.
  • Maintains client list and assists with mailings.
  • Assists in the preparation, presentation, and follow-up for events.
  • Maintenance of office space for appearance and functionality as well as maintenance of storage area.

QUALIFICATIONS AND EXPERIENCE

  • Minimum high school diploma required, with a preference for post-secondary education.
  • Minimum of 1-3 years of experience in office administration.
  • Experience in client relations, customer service, and basic public relations.
  • Proficiency with MS Office suite, including Microsoft Word, Excel, PowerPoint and Outlook.

If you meet all of the requirements for this role and believe this is a position you would thrive in, send your resume to: resume@executivesolutions.ca

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