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Program & Events Coordinator

by Executive Solutions  |  14.01.19 | 9:34

Our client, a non-profit organization, is in search for a Program & Events Coordinator! This position is responsible for the successful execution of various year-round programs and events for the community association which includes providing excellent customer service while arranging all aspects of program and events including marketing.

Hockey program Assistant:

  • Set up registration for all hockey camps (Into to Timbits, Summer camp, Bantam Conditioning, Summer Goalie camp, 3×3 hockey)
  • Prepare and send notifications for all hockey camp participants
  • Assign ice for Christmas Cruncher, pre-seeding rounds, regular hockey, practice ice for regular season, home games with Minor hockey, and all hockey camps
  • Enter & update ice times in Hockey Calgary Scheduler App
  • Collaborates with Facility Coordinator on all assigned ice for scheduling
  • Distribute team photos
  • Order and distribute jerseys for 3×3 hockey
  • Ongoing communication with Hockey Council Registrar re: policies, procedures, budgets etc

Programs and Events Coordinator:

  • Organize community programs and events for the recreation centre as approved by GM. This includes planning, scheduling, advertising, hiring instructors, monitoring registration and overseeing program implementation
  • Organize and coordinate with office staff  and the online registration for related programs and events
  • Prepare and oversee program and event budgets
  • Maintain the online registration and process related program registrations to Active Net
  • Marketing; manages communication and marketing streams including current updates to website, Facebook, Twitter, newsletter, media tv, email
  • Organize mail outs including hard copies and emails for special events, program registrations and general community information
  • Support direct marketing efforts and dispersing of promotional materials
  • Provides customer service to members including answering and responding to emails, phone calls and inquiries
  • Interacts with sponsors, donors and advertisers
  • Approval and coding of related invoices with final GM approval
  • Generate event summaries, checklists and event attendance report
  • Cross train and support Facilities Coordinator position as required
  • Compile and submit Association articles for monthly newsletter including editing final draft
  • Occasional work on evenings and weekends
  • Perform other duties as required


  • Demonstrated ability to provide excellent customer service
  • Strong Attention to detail
  • Administrative and organizational skills
  • Excellent communication skills
  • Experience with Microsoft office programs
  • Post Secondary Diploma in Event Management
  • Experience with Active Net, and Max Galaxy registration programs
  • Experience working with children in a learning environment or sport setting
  • Human Resources experience with hiring program staff and oversight
  • Acute level of confidentiality, diplomacy and discretion
  • Class 5 Drivers License
  • Must be able to work extended hours, evening, weekends as required
  • A Police Background Check is mandatory for this role

If you believe this is the perfect role for you, send your resume to:


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