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Part-Time Construction Administrator – Calgary, AB

by Executive Solutions  |  11.06.20 | 10:47

Founded in 2012 our local small business client is looking for a ROCK STAR assistant to join their team. With a strong reputation with their clients and General Contractors they are looking for someone who can add to the level of customer service they already deliver. Quality work, on time, and within budget are the values that are the base of the success they have experienced so far. So if you value exceptional customer experiences, going above and beyond and you, yourself, have a reputation for doing what it takes to get the job done, this could be the opportunity you’ve been looking for.

Hours are Monday-Thursday 6 hours/day to start, our client is growing rapidly so the hours could easily morph into 8 hours/day… Your success in this role will be precipitated by the following traits: smarts, adaptability, great outgoing personality, creativity and a sales mentality. This is a small group who truly believes in work life balance. They have high expectations but are flexible in their approach.

Qualities the successful candidate will possess:

An Entrepreneurial Spirit – you take GREAT pride in your work and you are known for taking ownership of what you do –  you look for new ways to positively impact the business.

Adaptability/Responsiveness – you go with the flow – someone throws something at you, and you launch into action!

Going Above And Beyond – status quo is not your norm. Your goal is to exceed and provide excellence in every interaction.

Good Listener – you engage in active listening and know when to jump into a conversation vs needing to dominate a conversation.

Passion for Creativity/Design/Construction – you’re the go to in your circle of friends when it comes to new ideas on design or decoration of a space.

Proofing & Editing – you are the person who others come to for a second set of eyes on something and you find the errors others overlook.

Sociable & Energetic – this is an environment known for having a good time! You have the balance of enthusiasm and professionalism that innately draws others to you!


What you’ll be responsible for:

  • Create and maintain a CRM system that is user friendly and comprehensive – anyone will be able to find client information quickly
  • Track and record daily transactions – essential for the business to know their timelines and deliverable.
  • RFP writing and compiling of information in conjunction with Project Management team
  • Monitor weekly reports & transactions
  • Respond to marketing requests; sources includer LinkedIn, Instagram, Email etc.
  • Manage company correspondence to reduce the time spent by the ownership group
  • Manage industry events (research and event management)
  • Bi – weekly payment remittance (6 -7 Subcontractor work orders review)
  • Recommend adjustments to the process, client relations, or internal practices (this role will build revision in the needs of the company and the position)
  • Calendar management – Build reminders for departments (Safety Documents for payment, WCB Clearances etc.)
  • Build Projects and processes through Trello for high communication and goal results
  • Build and maintain procedure documents for policy book
  • Creation and distribution of Invoices and Service Agreements
  • Support customer sales funnel

Please note – this is an entry level position, we are looking for candidates with a MAXIMUM of 3 years’ experience in a similar role, new graduates from design/construction diploma programs or candidates with a strong customer service/serving background. A vehicle is a mandatory requirement for this role.

Please forward your resume and hourly wage expectations:

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