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Office Manager – Toronto, ON

by Executive Solutions  |  28.01.19 | 16:36

Our client is a leading manufacturer with four decades of experience in manufacturing and trading premium quality rubber compounds. On a global platform and running in more than 130 countries you’ll be working with a dynamic business that has a continuous strategy to grow. Our client is looking for a strong Office Manager who can assist the local director with a wide variety of activities and support the development of this Toronto office.

General Administration

  • Responsible for all administration duties.
  • Maintain office services by organizing office operations and procedures.
  • Maintain office filings and records in accordance with internal procedures and report that will be set up by the head office in the Netherlands.
  • Address staff  queries regarding office management issues (e.g. stationery, Hardware , prepare visa letter and travel arrangements).
  • Reception duties and other ad-hoc tasks.

Logistic / Inside Sales

  • Manage the maintenance, preparation and routing of purchase orders.
  • Communicate with shipping line to ensure prompt pick-up and delivery of shipments.
  • Preparation of sales quotations.
  • Enter customer PO’s and  Invoices, Packing List.
  • Inform customers about delivery status updates.
  • Arrangement of outgoing and incoming shipments.

Finance / HR

  • Full Set account (including account payable and account receivable, bank statement, Journal Entry, etc).
  • Expense claims for all staff members.
  • Prepare year end income Tax for all staff member.
  • CPF submission .
  • (Preparing) payroll for all staff members.
  • Update and prepare employee leave application.
  • Apply /renew employment pass.
  • All other related financial / HR matters.


  • Looking source for Corporate gift, printing catalog.
  • Looking for Designer /contractor for Expo.
  • All other related Marketing matters.

If you believe you are the perfect candidate for this role, send your resume to:

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