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Executive Assistant – Red Deer, Alberta

by Executive Solutions  |  29.03.21 | 16:32

Our client, based in Red Deer, is searching for an experienced Executive Assistant to join their growing, dynamic organization. Reporting to the CEO, you will leverage his time through anticipating needs and initiating efficient support, ensuring he benefits from your broad range of skills to the best advantage of his office and the operations. As a driven, independent contributor, you will be inspired by opportunities to do what it takes to support this entrepreneurial business.

Responsibilities include:
➢ Documenting meeting minutes, following up on action items and reporting status to the CEO.
➢ Organizing and maintaining electronic document retention systems and processes.
➢ Assisting with coordinating the CEO’s schedule.
➢ Handling and redirecting CEO emails, customer service and supplier enquiries.
➢ Preparing correspondence, reports and other documents as required.
➢ Coordinating general business office operations including the use of communication technology platforms, sourcing office supplies and other required services.
➢ Coordinating travel, meetings and other regular and special corporate events.
➢ Assisting with special projects under the direction of the CEO and working with other members of the executive team as directed.
➢ Providing back up for other positions as required.

The Qualifications
➢ A minimum of 4 years administrative experience at the executive level in a demanding environment. Post-secondary education would be a plus but not essential.
➢ Intermediate to advanced computer skills including strong working knowledge of Microsoft Office (Teams, Outlook, Word, Excel and Power Point) and the ability to quickly learn new software programs.
➢ Inspires trust by demonstrating discretion when dealing with highly confidential interactions with the CEO and the executive team.
➢ Advanced professional, interpersonal and customer service skills supported by excellent verbal and written communication skills.
➢ Strong organizational skills with an ability to meet tight deadlines and multi-task in a fast-paced environment.

If you are interested in working with a growing, entrepreneurial organization, we would love to hear from you. Please email your resume to: resume@executivesolutions.ca

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