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BOOKKEEPER/OFFICE MANAGER – Calgary, AB

by Executive Solutions  |  16.07.20 | 12:39

Who our client is and what’s important to them:

For over a decade our client has been transforming customer experiences with smart, experienced, and super friendly staff. They are passionate about incredible client touch points, people and providing a level of customer service not seen in their industry! As a B2B service provider with exceptionally trained, highly engaged, empowered and customer-driven personnel they expect a lot!

 

This is a small, tight knit, high-output office, with eight full-time staff and, at times, over 800 part-time staff. All of whom hold the company’s values at their core; customer service, safety, communication, honesty and smiling. The office operates Monday to Friday, 9am to 5pm.

 

Our client loves education and training; it’s a huge part of the culture. They actively encourage professional development opportunities that promote personal and professional growth.

 

Traits that will contribute to your success in this role:

Self-motivation – you don’t see obstacles you see opportunities for improvement and growth.

Passionate – you LOVE to figure out how to make things work and you love digging into the details and numbers to make it all make sense.

Emotionally and Intellectually intelligent –you are as adept at personal relationships as you are digging in the details of the numbers. You will need to maneuver payroll and HR issues as well as the more details accounting facets of running an office.

Personable/Affable – as the hub of the office you will be the person interacting with EVERYONE from staff (part-time and full-time) to vendors/suppliers and balancing your time between working on projects for the owners and those provided to you by the Controller.

Detailed/Focused – nothing gets past you! You are the one people bring their work to for the final “once over”, and you catch even the smallest of details others have missed.

Communicative – you aren’t your typical numbers person. You are as much at ease engaging a group of people as you are working with a bunch of numbers.

HIGH energy – you thrive under pressure – COFFEE, not blood, courses through YOUR veins!

 

Things you’ll do (the Nitty Gritty):

  • Full cycle payroll processing for bi-weekly hourly employees (50 – 400 employees)
  • Management and understanding of statutory requirements: ROE’s WCB AB labour standards
  • Ability to respond to employee payroll related inquiries
  • Set up customer accounts, prepare invoices, and record payments.
  • Manage accounts payable expenses and vendor accounts
  • Strong aptitude for reconciling general ledger accounts
  • Develop and maintain procedures for general office
  • Develop and maintain procedures for tracking, distributing, and replenishing division-based assets/inventory
  • Support the preparation of estimates, invoices as needed
  • Provide general admin support to owners and management team

Things you’ll like:

  • FAST-paced environment with every changing priorities and responsibilities
  • Being part of a dynamic high-energy, customer centric group
  • Details
  • Quality, accurate reporting
  • Juggling
  • Continuing education
  • Putting out fires
  • Thinking big, rolling up your sleeves, and wearing multiple hats

Good skills and experience to have:

  • 3-5 years’ experience in an Office Management role or a role where accounting has been at the core of your responsibilities
  • Diploma or certificate in accounting or business administration
  • Strong understanding of payroll administration
  • Working knowledge of Quickbooks Online, and ADP Workforce Now
  • Proficiency with Cloud based software and systems
  • A track record of working with teams and building positive relationships
  • Experience influencing and collaborating with others in order to break down barriers to introducing new strategies or technology – internally and externally

If you meet the criteria set out above, live in the Calgary area and are legally eligible to work in Canada without sponsorship, please forward your resume and salary expectations to: resume@executivesolutions.ca

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