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Accounts Payable Analyst – Calgary, AB

by Executive Solutions  |  25.05.21 | 15:14

Our client is in search of an Accounts Payable Analyst to join their team on a 3-Month Contract. Reporting to the Manager of Finance, the Accounts Payable Analyst is primarily responsible for processing, tracking, and reconciling vendor payments and employee expenses. The Accounts Payable Analyst plays a key part in our clients communication with their employees, members and suppliers related to finance activities. Experience with Sage 300 is essential for this role as this position will support the transition from Sage 300 Desktop to Xero. Experience is Xero is an asset

KEY RESPONSIBILITIES AND ACTIVITIES:

Physician & Vendor Payables

  • Process bi-weekly physician & vendor payables, ensuring adherence to policies and procedures;
    • Receive email requests for payment.
    • Obtain budget holder authorization.
    • Create entries in accounting system.
    • Obtain coding from budget holder or assess using budget worksheet.
    • Create payment batches and obtain signing authority authorization.
    • Enter EFT payment into CIBC.
    • Email remittances.
    • Filing.
  • Update vendor information in the accounting system as needed (status, address changes, direct deposit information etc.).
  • Correspond with Member Services and Engagement team when necessary to obtain missing information to complete profiles.
  • Track and maintain board member hours and activity.
  • Track receipt of key invoices to ensure prompt payment of critical services and completeness of accounting records.
  • Respond to vendor inquiries in a timely manner, collaborating with the member services team as appropriate.

 Credit Card Payments

  • Create individual transaction entries in the accounting system.
  • Obtain coding from budget holder or assess using budget worksheet.
  • Obtain signing authority approval on transaction summaries.
  • Filing.

Employee Expenses

  • Throughout the week, review and process employee expenses in the Norming expense management system;
    • Verify documentation requirements.
    • Verify budget holder approvals.
    • Verify coding against budget worksheet.
  • Process bi-weekly EFT expense run;
    • Manager of Finance to confirm coding and post employee expense batches.
    • Create payment batch in accounting system.
    • Enter EFT payment into CIBC.
    • Email remittances.
    • Download & file supporting documents.

General Office Administration

  • Appropriate electronic and paper filing of all accounts payable related documents, including invoices, key correspondence and evidence of approvals.
  • Assist with additional administrative finance duties as assigned by the Manager of Finance.

Project Assistance

  • Assist the Manager of Finance with implementation of new accounting system, including but not limited to;
    • Participation in training and configuration sessions for the new systems.
    • Testing.
    • Process documentation.
    • Downloading and filing reports from the old systems.

QUALIFICATIONS:

  • 3-10 years’ experience as an Accounts Payable Clerk or Accounting Analyst.
  • Experience with Sage 300 desktop is required. Experience with Xero is an asset.
  • Minimum post-secondary education (certificate, diploma or degree) in accounting.
  • Strong knowledge of Microsoft Office applications including Outlook and Teams, with an emphasis on Excel.  Power query skills are an asset.
  • Proven ability to prioritize and work under pressure to meet deadlines.
  • Precision, accuracy, and high attention to detail in all aspects of work.
  • Engages in ongoing learning; seeks ways to improve the accuracy, security and efficiency of systems and processes; is adaptable to change and new software tools.
  • Strong communication, interpersonal and relationship building skills; able to handle requests and complaints in a professional, non-confrontational manner.
  • Excellent follow-up and problem solving skills, with ability to make intuitive decisions.
  • Discretion and ability to handle sensitive information and material appropriately.

If you meet all of the requirements above, and believe this position is the one for you, we’d love to hear from you! Send your resume to: resume@executivesolutions.ca

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